Description:
This is a professional administrative position responsible for the accurate and timely submission of the District’s reporting to the State government of all student enrollment, demographic, and other related records. This includes a systems approach towards the District’s procedures and processes for managing student enrollment, electronic movement and storage of student information. The Specialist must respond to a wide variety of telephone and electronic inquiries. The position requires knowledge and understanding of all District data management systems and involves a considerable degree of independence in carrying out assigned duties. The work is performed under the direction of the Executive Director of Curriculum and Instruction. Does related duties as required.
Terms of Employment:
Reports directly to and works under the supervision of the Executive Director of Curriculum and Instruction and Office of the Registrar.
The School District Data Specialist/Registrar will perform all related duties as required and assigned by the Executive Director of Curriculum and Instruction.
Responsibilities:
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Maintains, reviews, checks and compiles a variety of complex student record documents for accuracy, completeness and integrity of data
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Reviews the status of student records and takes appropriate action as needed to complete a record
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Utilizes computer files to verify student admission status, documents on file and other necessary information
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Tracks, monitors and updates a variety of student records within a wide range of varying computer systems and programs
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Prepares standard correspondence on matters related to student record-keeping, programs, information and events
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Answers inquiries in person, electronically or by telephone regarding student record-keeping policies, applications, processes or status of information, procedures and requirements
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Receives information from student testing and provides charts/reports to school officials
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Ensures information is properly submitted and resolves outstanding data issues
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Coordinates user group sessions for the sharing of common problems and solutions
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Collaborates with the District technology Administrator and other district staff to develop, deliver and maintain data collection and data reporting systems
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Coordinates all efforts required by the New York State Education Department (NYSED) and implements statewide data warehouse and federal and state reporting requirements
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Works closely with data processing clerks on supports, needs and requirements of other computer systems related to student services such as creating and generating unique reports
Who We Are:
Batavia City School District is a small city district with a diverse enrollment of approximately 2,300 students. Our staff is committed to empowering students to achieve their maximum potential while becoming socially responsible citizens.
Preferred knowledge, skills, abilities, and personal characteristics:
Thorough knowledge of computer data coordination; working knowledge of the practices of entry and retrieval of computerized information; ability to plan, organize and manage the implementation of projects; ability to communicate both orally and in writing; excellent interpersonal skills demonstrated by an ability to work cooperatively with people, collaboratively as a team and independently to meet deadlines.
Good knowledge of office terminology, procedures, equipment and business communication. Ability to organize and maintain accurate records and files; Ability to perform with attention to detail
Preferred knowledge of school, local, state and federal guidelines and reporting; principles and techniques of data collection and processing
Minimum and Preferred Qualifications & Compensation
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Possession of a Bachelor’s Degree, or higher, AND one (1) year of full-time paid experience, or its part-time equivalent, in planning, organizing, and facilitating the use of data in the instructional operation of a school district or educational organization; OR
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Possession Of an Associate’s Degree AND four (4) years of full-time paid experience, or its part-time equivalent, as described in (1) above; OR
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Graduation from high school or possession of a high school equivalency diploma AND six (6) years of full-time paid experience, or its part-time equivalent, as described (1) above; OR
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An equivalent combination of education and experience as defined by the limits of (1), (2) and (3) above.